RFP

Management

Services

Are you in need of facility services, but you don’t know where to start?

A request for proposal (RFP) is the solution in each of these situations, but an RFP is only effective if it is well crafted and put in front of the right prospective vendors.

At Dryden Group, we provide indirect RFP management services that ensure your RFP is constructed effectively and that it gets to the right vendors for the services you need. Over the long-term, working with an RFP management company during the RFP process can deliver huge savings and benefits to your organization.

What is an RFP?

An RFP is a document that outlines your company's needs and what you are looking for from a service provider over an extended period or for a specific project.

The purpose of an RFP is to identify a vendor that is an excellent match for the goals of your business and the services or products you need.

Before you begin the drafting process, you should think about some of the qualities or abilities you want your prospective vendor to possess.

The Purpose of an RFP

A few examples of the many reasons a company may initiate an RFP include:

  • The need for new equipment or other related supplies.
  • Outsourcing indirect functions like accounting, payroll, janitorial or information technology.
  • The need for consulting or professional advice.
  • Seeking new suppliers to meet needs that an existing vendor cannot fulfill.

RFP vs. RFQ

It's important to note the difference between a request for quotation (RFQ) and an RFP. An RFQ typically solicits a price request for a single product or service. At the same time, an RFQ is a more comprehensive process that entails a more detailed picture of the future relationship and the benefits the vendor is providing.

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Creating the Right RFP

Creating the right RFP is an art form. If you fail to ask the right questions or solicit the right information, you may not have all you need to take a next step in the process. If you ask for too much, you may lead qualified vendors to pass on submitting proposals.

Some introductory elements of an RFP might include:

  • A project summary with clear priorities and goals
  • Up-to-date information about your company
  • The details surrounding your budget
  • Implementation timelines and delivery schedules
  • An overview of your vendor selection process
  • The contact person for questions involving your RFP

The core components of an RFP will consist of the following:

  • A list of the products and services your vendor will provide
  • The methods your vendor will use to deliver your products
  • The timetable or deadline to submit a finished RFP
  • Price quotes or estimates for products and services you need
  • An approximate delivery schedule with quantities, if applicable
At Dryden Group, we lean on our depth of experience to provide outstanding indirect procurement RFP management services. We’ve worked with companies across a broad range of industries and helped them start the RFP process by creating the right questions and asking for the right information.

Inviting the Right Vendors Into the Process

Through our nearly two decades of experience as an RFP management company, we’ve also had a chance to work with many of the vendors that typically respond to RFPs. Our experience and knowledge in RFP creation consulting allows us to recommend the right vendors to invite into the RFP process.
One of the biggest failures companies experience with RFPs is failing to get the responses they need. With our indirect commodity RFP consulting, we make recommendations for companies that would make good fits with your RFP process — no matter the services you’re looking to secure.
Vendors responding to your RFP will detail the strengths and benefits of their products or services, making a case as to why they're a good fit. These responses provide a clear comparison between the competitive advantages of potential suppliers. It is also usually an excellent time to discuss potential nondisclosure agreements if your company requires them during the invitation stage.

Negotiating Favorable
Contracts

The final step in any RFP process is the negotiating and signing of contracts. We are experts at helping clients secure contracts with the best possible vendors to meet their indirect spend needs. Our RFP management services are comprehensive and are designed to see you through from beginning to end — including the signing of a favorable contract with a highly-qualified vendor.

At this stage, you should also detail any necessary legal arrangements in the contract, like how you will handle material claims and losses, insurance requirements, industry compliance issues and confidentiality clauses.

Discover the Different Dryden Group can Make

Since 2001, we’ve been supporting clients with a wide range of procurement services, including indirect commodity RFP management. Our services have helped save clients more than $1.5 billion over that time. If you need indirect RFP management or other support and service for your procurement, Dryden Group is your source for expertise and guidance that makes a difference in your bottom line.
Contact us today to learn more about RFP management services.

Let's connect:

info@drydengroup.com
610-644-0990
201 King of Prussia Rd,
Ste 650
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