Spend Analysis and Opportunity Assessment

Identifying and categorizing expenditures poses a challenge for many organizations — but getting a handle on spending is essential when it comes to controlling costs. While many companies rely on software as a spend analysis assessment tool, software alone will not provide a total solution. A comprehensive spend assessment also requires strategic planning and analysis conducted by professionals with specialized expertise in this complex area.

What Is a Spend Analysis?

The three main goals of a spend analysis are better efficiency, improved supplier relationships and reduced costs. The process surrounds four central actions:
  • Collecting data
  • Classifying data
  • Cleaning up data
  • Analyzing data

Identifying Savings Opportunities

The six key questions asked during a spend analysis are:
  1. Who: From whom is your company buying, and who is making the purchases?
  2. What: What products, supplies or services is your company buying? Are your vendors delivering on their promises?
  3. When: When is your company placing orders or making purchases? Are you paying any unnecessary expedited charges?
  4. Where: Where are you using the purchased items or services? Has a department head approved the purchases?
  5. Why: Why are you working with a specific vendor or buying a particular item?
  6. How: How much are you buying? How much are you spending?
A spend analysis reveals how your business spends while indicating opportunities for improvement and savings moving forward.

The Spend Analysis Process

You can conduct a spend analysis independently or with help from a consultant. By working with a consultant, you'll gain the advantage of having an expert evaluate your company's spending information. The consultant can provide insight that maximizes the benefits of the whole process.
The steps in a thorough spend analysis process typically include:
  • Gathering data: This step involves collecting spend data from every possible source, such as invoices, purchase orders, vendor information or your company's general ledger. You should also examine all vendor contracts.
  • Consolidating data: By sorting and classifying the information, you can identify duplicate billings and other redundancies. You can complete this step manually or with the assistance of computer software.
  • Categorizing expenses: Breaking down your expenses into categories organizes your expenditures. A practical starting point is classifying direct and indirect costs. This step often magnifies services or supplies that are unnecessary.
  • Analyzing the data: If your company is overspending, the analysis portion will help you identify where. You'll also pinpoint areas of duplicate or unauthorized spending and be able to see if your employees are purchasing from approved vendors or someone else.
  • Implementing new strategies: A detailed analysis allows you to develop strategies in line with your goals. You may want to limit the purchasing personnel in your company, or you might find it beneficial to trim down your list of preferred vendors. Instead of buying traditionally, you may also want to explore the advantages of contract buying.
Most importantly, a spend analysis does not need to be a one-time process. By repeating the process down the road, you can maximize your company's return on investment per spending dollar to an even greater degree while continuing to reduce costs. Ideally, you can conduct a thorough spend analysis annually.

Best in Market Strategic Sourcing Opportunity Assessments

Dryden Group offers a suite of procurement opportunity assessment services we can customize to your business operation. Our services combine years of expertise, analytics and market intelligence to deliver a robust solution for indirect spend cost containment. Our consultants can provide keen insight and unmatched visibility into your indirect spend programs, enabling you to maximize efficiency and eliminate waste.

How Can Dryden Group Help Your Business?

Our strategic sourcing assessment can benefit your company in a variety of ways:
  • Alleviating burden on procurement staff: Our spend consultants do all the heavy lifting for you — simply provide us with your spend data, and we will do the rest.
  • Identifying the most impactful cost-saving opportunities: Our spend analysis assessment will allow you to identify and prioritize the areas that will provide the best return on investment. We can then work with you to develop a strategic plan that will address the most pressing spending issues.
  • Improving data accuracy: Our spend analysis assessment process will allow you to consolidate and classify spend data by category and supplier, which will significantly increase categorization accuracy.
  • Cutting costs through strategic planning: We will work with you to develop a plan based on the results of our assessment that will allow you to keep your long-term spending costs under control.
  • Identifying inefficiencies: Our services will uncover procurement spending inefficiencies that are artificially inflating costs, such as vendor overlap and inventory mismanagement.
  • Improving vendor compliance: Spending issues often result from vendors not fulfilling the terms of contractual agreements. Our services include a review of supplier performance and taking steps to ramp up compliance when necessary.
  • Tightening spend management: Our procurement opportunity assessment services will ensure you have more control over indirect spending than ever, as evidenced by a healthier bottom line.
Our assessment will allow you to identify administrative areas that may need improvement. For example, invoice analysis will provide you a look into your payables process, allowing you to evaluate how you are paying your bills and whether any computer software is performing properly. A thorough assessment will also let you examine your employees' roles and if too many people are handling the same responsibilities.
The Dryden Group can develop and implement the results of your strategic sourcing assessment quickly, which will yield fast results for your organization.

Why Choose Dryden Group for Your Spend Analysis Assessment Needs?

The Dryden Group offers more than 15 years of spend analysis experience and expertise. By serving as your strategic partner, we can gain a thorough understanding of your organization’s procurement processes, which enables us to develop a plan that will help you eliminate inefficiencies and meet your short- and long-term cost-reduction goals. Your bottom line is our top priority.

Contact Us to Learn More About Our Procurement Opportunity Assessment Services

Discover how a spend analysis assessment by the Dryden Group can benefit your organization. Contact us for more information a no-obligation quote today.
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